CCTV Monitoring Privacy Notice
“MERIMNA PAIDIOU KATERINIS” (hereinafter “Merimna”) is the Data Controller of your personal data, pursuant to EU General Data Protection Regulation 679/2016 (hereinafter “GDPR”) and Greek Law 4624/2019 and Greek Law 4624/2019. This Privacy Statement is provided in order to inform you on the image and video data collected via CCTV monitoring.
Personal data we process
The personal data collected via CCTV monitoring is image and video data of employees, beneficiaries, tenants, visitors and third persons that visit the Merimna.
Purposes and legal basis of processing
Merimna uses the CCTV Monitoring System for the protection of people and assets in its premises. The processing is necessary in the context of the legitimate interest of Merimna that acts as a Data Controller (article 6 (1) (f) GDPR).
Analysis of legitimate interest
The legitimate interest of Merimna consists of the necessity of the latter to maintain the safety and security of its premises and its assets from illegal actions, such as thefts, as well as to ensure the physical integrity, health and safety of our employees, beneficiaries, tenants, visitors and third persons. Moreover, Merimna processes personal data in order to ensure the effective management of incidents and provide relevant evidence to support any legal claims. We collect image and video data only to the extent that it is absolutely necessary for the above-mentioned purposes.
Recipients of your personal data
The CCTV footage is accessible by Merimna’s personnel. Merimna transfers the CCTV footage in the following cases: a) to competent judicial and law enforcement authorities when the footage provides evidence that is necessary for the investigation of an illegal action, that affects people or assets related the data controller, b) to competent judicial and law enforcement when they submit a request for data within the context of the exercise of their duties and c) to the victim or the perpetrator of an illegal action, when data may constitute evidence of proof.
How does Merimna protect your personal data?
Merimna has implemented all appropriate organizational and technical measures, pursuant to applicable legal framework and standards in order to safeguard that processing of data, either by Merimna or by any third party is legitimate, appropriate and secured against any non-authorized or illegal access, deletion, amendment or any other use of the data.
How long is your personal data retained?
The CCTV footage is retained for up to one (1) month. Upon the expiration of this period, the data is automatically deleted. In case we realize that an incident has occurred within this period, we shall proceed with the separate storage of this part of the video and it will be stored for one (1) month, in order for Merimna to further investigate the incident and the initiation of any legal actions to ensure the legitimate interests of Merimna. In case the incident refers to third persons, the footage will be retained for three (3) additional months.
What are your rights?
According to applicable legislation, you have the following rights:
a) right of access: you have the right to be informed about the processing of your data and if this is the case to receive a copy of your data
b) right to restriction of the processing of your personal data: you have the right to request the restriction of processing. For example, you have the right to request from Merimna not to delete data that you consider necessary for the establishment, exercise or defence of legal claims
c) right to erasure: you have the right to request the deletion of your data
d) right to object: you have the right to object to the processing of your data
You may exercise the aforementioned rights by submitting a request to Merimna and we will reply within one (1) month upon receipt of the request. This deadline might be extended for two (2) additional months, in case your requests are excessive or complicated. Additionally, Merimna shall inform you without any delay on any breach of your personal data, unless such breach falls within one of the exceptions, provided by law.
What is the contact person for any issues/requests?
Complaint with the Hellenic Data Protection Authority
In case you feel that the processing of your personal data violates in any way the General Data Protection Regulation (GDPR), you have the right to lodge a complaint with the competent Data Protection Authority.
The competent Data Protection Authority for Greece is the Hellenic Data Protection Authority, 1-3 Kifissias, 1125 23 Athens, https://www.dpa.gr/, tel. +30 2106475600.
Information on CCTV System:
Merimna has installed cameras that do not record sound, at places that are crucial for the surveillance of areas, where there is high possibility for crucial incidents to occur – such as accidents- that may put at risk the health and safety of beneficiaries, tenants and third persons. The number of surveillance cameras and the relevant CCTV-monitored areas are related to the level of risk of the said incidents.